Media

Media credentials will be issued to journalists/photographers on assignment by recognized websites, newspapers, news services, publications, television and radio networks, local television and radio stations, and other approved media outlets. The media organization’s chief editor or sports director must request the credential.

Personal blogs, Facebook fan pages, enthusiast and fan websites, or those that cover only one team or cyclist, will not be considered for a media credential. Websites must be free from gossip and offensive language.

• The Sea Otter Classic does not issue credentials to freelance writers, race teams, or any person unable to provide affiliation with a credible media outlet. No one under eighteen will be accredited. Sea Otter Classic reserves the right to deny any media credential request.
• Credential requests will not be considered from employees in marketing, advertising, promotions, sales, etc.
• Please do not request media privileges for company executives, including management personnel and officers.
• If you are associated with a team, you must obtain a credential through that team.

• Publications and websites with 100,000+ circulation/visitors a week: up to 4 passes
• Publications and websites with 20,000 to 100,000 circulation/visitors a week: up to 2 passes
• Radio stations: up to 2 passes
• Television companies: various criteria apply
• Videographers: up to 2 passes per company
• MBPA, AIJC, AIPS journalists and photographers: 1 pass each
• Sea Otter Classic sponsors: 1, 2, or 3 media passes each, depending on level of sponsorship
• All Others: depends on supply and is decided case by case

All media credentials will be available for pick-up beginning Wednesday at noon on-site at Will Call or the Media Center. NEW FOR 2023 – The Media Center will be located at the Hospitality Pavilion next to Athlete Registration. Credentials can also be picked up at Will Call. Parking is available on Wolf Hill.

• Photo ID is required for media credential pick-up.
• Media credentials may not be picked up for co-workers or friends.

There are three Will Call locations at the Sea Otter Classic.

1. Athlete Registration Building – see the Festival Map (Coming Soon!)
2. South Boundary Road entry 
3. ‘A’ Road entry

If you opted to pick up your parking passes at Will Call, plan to pick them up at the S. Boundary road location so that you don’t have to park on Wolf Hill before you pick up your pass. 

Will Call Hours:

Athlete Registration Building:

• Wednesday Noon – 6:00 p.m. 
• Thursday–Saturday 6:00 a.m. to 6:00 p.m.
• Sunday 6:00 a.m. to 3:00 p.m.

South Boundary Road:

• Thursday–Saturday 6:00 a.m. to 2:30 p.m.
• Sunday 6:00 a.m. to 2:30 p.m.

“A” Road:

• Thursday–Saturday 8:00 a.m. to 5:00 p.m.
• Sunday 8:00 a.m. to 3:00 p.m.

Holly Colson

holly@seaotterclassic.com

Only legally-operated drones are allowed at the Life Time Sea Otter Classic. To legally operate a drone, ALL of the following steps must be completed:

1. Obtain a valid FAA 107 commercial license to operate a drone – no recreational flyers allowed.
2. Register drone with the FAA and obtain proof of registration. Learn more here.
3. Obtain a certificate of insurance including language required by the Life Time Sea Otter Classic and the County of Monterey. See Drone Insurance Requirements below..
4. Because of proximity to Monterey airport, the Life Time Sea Otter Classic is within restricted air space. Request and obtain the waiver of FAA Title 14 CFR part 107.41 from the FAA (include copy of plan of action submitted to the FAA along with a copy of the waiver OR receive FAA authorization to fly through the LAANC system and submit a copy of your authorization.
5. Receive approval for media credentials for the event.

Submit all of the above to Holly Colson (holly@seaotterclassic.com) no later than March 1, 2023. Only drones that have received official Life Time Sea Otter Classic approval will be allowed to fly. THERE WILL BE NO ON-SITE APPROVALS OF DRONES, no exceptions.

Drone Operator Insurance Requirements – Life Time Sea Otter Classic

The Life Time Sea Otter Classic (Sea Otter) requires, without limiting the duty to indemnify, that the Drone Operator (Operator) shall maintain in effect throughout the term of the Agreement a policy or policies of insurance issued by companies which hold a current policy holder’s alphabetic and financial size category rating of not less than A- VII, according to the current Best’s Key Rating Guide or a company of equal financial stability that is approved by Sea Otter. The policy shall have the following minimum limits of liability:

Indemnity and Hold Harmless:  Operator shall indemnify and hold harmless  Life Time Sea Otter Classic, Inc. and the Sea Otter Classic Foundation, Inc. its directors, officers, employees, agents, stockholders, affiliates, subcontractors and customers from and against all allegations, claims, actions, suits, demands, damages, liabilities, obligations, losses, settlements, judgments, costs and expenses (including without limitation attorneys’ fees and costs) which arise out of, relate to or result from any act or omission of Operator.

Commercial general liability insurance, including but not limited to premises and operations, including coverage for Bodily Injury and Property Damage, Personal Injury, Contractual Liability, Broad Form Property Damage, Independent Contractors, Products and Completed Operations, with a combined single limit for Bodily Injury and Property Damage of not less than $2,000,000 in the aggregate.

Certificate of Liability Insurance: Operator must provide proof of general liability coverage with the minimum limits of liability as noted above naming both the Life Time Sea Otter Classic, Inc. and the Sea Otter Classic Foundation, Inc. as additional insured. Other additional insureds may be required by Sea Otter. Certificates of liability insurance must be provided to Sea Otter before the Operator will be allowed to setup for the Event at the Facility.

YOU MAY BE REQUIRED TO PROVIDE PROOF OF THE FOLLOWING INSURANCE COVERAGE. YOU WILL BE CONTACTED BY A SEA OTTER CLASSIC STAFF MEMBER IF YOUR PARTICIPATION IN THE SEA OTTER CLASSIC REQUIRES THE FOLLOWING COVERAGES.

Business automobile liability insurance, covering all motor vehicles, including leased, non-owned, and hired vehicles, used in providing services under this Agreement, with a combined single limit for Bodily Injury and Property Damage of not less than $1,000,000 per occurrence.

Workers’ Compensation Insurance, if Operator employs others in the performance of this Agreement, in accordance with California Labor Code section 3700 and with Employer’s Liability limits not less than $1,000,000 each person, $1,000,000 each accident and $1,000,000 each disease.

Professional liability insurance, if required for the professional services being provided, in the amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate, to cover liability for malpractice or errors or omissions made in the course of rendering professional services. If professional liability insurance is written on a “claims-made” basis rather than an occurrence basis, the Operator shall, upon the expiration or earlier termination of this Agreement, obtain extended reporting coverage (“tail coverage”) with the same liability limits. Any such tail coverage shall continue for at least three years following the expiration or earlier termination of this Agreement.

Certificate of Liability Insurance: Operator must provide proof of general liability coverage with the minimum limits of liability as noted above naming both the Life Life Time Sea Otter Classic, Inc., and the Sea Otter Classic Foundation, Inc. as additional insured. Other additional insureds may be required by Sea Otter. Certificates of liability insurance must be provided to Sea Otter before the Operator will be allowed to set-up for the Event at the Facility.

ENTITY ADDRESS:

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Drone Operator Insurance Requirements – County of Monterey

REQUIREMENTS

1. WORKERS COMPENSATION California Statutory limits
2. Comprehensive General Liability, bodily injury and property damage, combined single amount $5,000,000.00

Comprehensive General policies shall provide an endorsement naming:

The County of Monterey, its officers, agents and employees; the Sports Car Racing Association of the Monterey Peninsula (SCRAMP), its officers, agents and employees; as named additional insureds.

Policy shall also be endorsed to provide that such insurance is primary insurance and that no separate insurance policy or self-insurance of the additional named insureds shall be called on to contribute to any loss incurred in connection with the Drone operator’s performance.

The above described coverage shall be maintained through the term of the service agreement and the Operator shall file with SCRAMP a Certificate of Insurance (COI) evidencing that any insurance coverage required herein have been obtained and are currently in effect.