Shipping and Receiving Information
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Expo Guidelines : Shipping and Receiving Information
Download PDF for 2012 Complete Instructions for Shipping and Receiving
There is no area or staff to receive and store shipments of any kind at Laguna Seca Recreation Area before the event begins.
To make your lives easier, we have coordinated with a local company, TriCord Tradeshow Services, to handle specific needs. If you will be shipping product, please note the categories and deadlines below, along with the instructions for using this service.
Please use proper labels: Clearly label each shipment with "Sea Otter Classic" and the category of items enclosed.
Categories and Deadlines
For Sponsors Only:
- VIP and Media Bag Inserts. Deadline: Thursday, April 12, 2012 - You may want to include a collateral piece to share with fellow sponsors. The quantity for this insert is 450 pieces.
- Awards. Deadline: Thursday, April 12, 2012 - All products that have been predetermined to be used as awards. Please contact Kathy Giger, Sponsorship Fulfillment, with any questions: kathy@seaotterclassic.com. Quantities are noted in your contract or are specifically negotiated.
For All Exhibitors:
- Banners / Signage. Deadline: Thursday, April 12, 2012 - Please contact Dave Skiffich at Omni Promotional to have your flags, banners, signs, and tent decorations produced. Dave can be reached at 1-800-419-6664, or Dave@omnipromo.com - Website: www.omnipromo.com
- Staff SWAG. Deadline: Thursday, April 12, 2012 - Any product intended for Sea Otter Classic staff as support throughout the event. Quantities are determined by you.
- Exhibitor / Team /Sponsor / Vendor Material. Deadline: Thursday, April 12, 2012 - This is everything you will need in your Expo booth throughout the event.
How do I use this service?
- Go to the TriCord website:
http://www.tricord.net/login.cfm
- Select “Client Login.”
- Scroll down to “SOC 2012”
- Enter password: 2012soc
- Fill out the shipping forms and payment information carefully so that your shipment will be received by the specified deadlines.
- Please call Mina Rosales at TriCord if you have any questions, (831) 883-8600, or contact her via email: mina@tricord.net.
Next steps:
1. Once you have shipped your product to TriCord, they will deliver it to the venue.
2. They will only deliver if you have sent in payment for this service. Without payment, they will not release the shipment to you.
3. If you have shipped items that you require in order to build out your Expo space, please specify on the form the date and a time-frame when you would like your shipment delivered to your space.
4. A representative from your company must be present to accept and sign for the delivery. Sea Otter staff will not be authorized to sign for deliveries.
5. When you arrive on site, please check in at the TriCord trailer located next to Vendor Check-In (see Expo map on the Sea Otter Classic website).
6. TriCord will deliver your product with a forklift or whatever it takes to get it to you.
TriCord trailer hours for Exhibitor and Sponsor set-up:
- Monday, April 16, 2012: by appointment only
- Tuesday, April 17, 2012: by appointment only
- Wednesday, April 18, 2012: 9:00 a.m. to 4:00 p.m.
- Thursday, April 19, 2012: 8:00 a.m. to noon
On Sunday, April 22, beginning at noon, TriCord Tradeshow Services will be on hand to help those sponsors, teams, and exhibitors that wish to ship items back to their homes and businesses.
TriCord Management, LLC • TriCord Tradeshow Services, Inc.
Electrical Contractors License #805511
738 Neeson Road Marina, CA 93933 • Phone: (831) 883-8600 • Fax: (831) 883-8686
www.tricord.net
