Trade Show Guide

Exhibitor Pricing, Schedule & Information

Exhibitor Pricing, Schedule and Important Information
April 17 - 20, 2008

The minimum booth size available is a 10' x 10' footprint for location either in the main Exhibit area or Product Demo area. Exhibitors can also be located in both areas depending on your needs as an exhibitor. The Product Demo area is only used for getting your products into the hands of those wishing to demo products. Please visit the "Exhibitor Registration Here" page to view all of the pricing related to the Trade Show. 

Booth Sizes and Pricing for location in main Exhibit Area:

Exhibitors that choose to split their footprint between the main Exhibit area and the Product Demo area pay for each additional 10’x10’ space at the Product Demo rate.

Booth Sizes and Pricing for location in Product Demo Area:

For the 2008 Sea Otter Classic, the Product Demo area has been moved into the Festival Area to give the Exhibitors a better chance of getting their products into the hands of the consumers and enthusiasts that want to try them.  The Demo area will include the Ride Zone, which is a bike skills area including small jumps, a pump track, and other bike handling attractions.  The Demo area is in close proximity to the mountain bike trail system used for the competitive events and paved roads also abound for those needing a hard surface.  The Sea Otter Classic will manage the Product Demo area insuring that all demo participants have signed insurance waivers and maps showing the different marked courses available.

EVENT SCHEDULE INFORMATION:

The Sea Otter Classic is a 4-day event for both competitive events and the Marketplace exhibit.  The hours of the Marketplace are from 9:00 a.m. to 5:00 p.m. Thursday through Saturday.  The hours on Sunday are from 9:00 a.m. to 4:00 p.m. in an effort to allow those travelling a chance to get on the road.  Please see additional information about the Marketplace exhibit below.

• Exhibitor Check-in begins on Wednesday, April 16, 2008 beginning at 8:00 a.m. until 5:00 p.m. and continues on Thursday, April 17, 2008 from 6:30 a.m. until 9:00 a.m.  Earlier arrival ckeck-in dates/times are allowed but please coordinate with Skip Latham at 831.373.1860 to arrange.
• PARKING PASSES and EVENT WRISTBANDS will be issued when you check-in unless previous arrangements have been made.  If any support staff arrive late, they must pick up their WRISTBANDS from WILL CALL.  Please provide a list of the late arriving guests to Skip Latham at  skip@seaotterclassic.com  EXHIBITORS ARE ENTITLED TO 2 PARKING PASSES AND 4 EVENT WRISTBANDS PER CONTRACT.
• Security will be on-site from approximately 6:00 p.m Wednesday, April 16, 2008 through the close of the event on Sunday, April 20, 2008.  The Sea Otter Classic will not be responsible for any lost or stolen items and doesn't recommend leaving any merchandise in an unattended booth.
• PETS ARE NOT ALLOWED IN THE VENUE DURING THE SEA OTTER CLASSIC.  This is a Monterey County Parks Department rule.
• Vehicles will not be allowed to load or unload inside the marketplace during the Exhibit hours.  Set-up must be completed before 9:00 a.m.  Tear down must commence after 5:00 p.m.  Vehicle restrictions will be enforced including a 20-foot Fire Lane requirement throughout the venue.  NOTE: New this year will be a DESIGNATED DROP OFF AREA for Exhibitors that bring booth goods to the event after the marketplace has closed to vehicles.  Sea Otter Classic personnel will assist those exhibitors getting the inventory to their booths using golf cart like vehicles.
• ALCOHOLIC BEVERAGES are allowed at the Sea Otter Classic by adhering to the following conditions.  Private parties and gatherings within the festival venue must have an ABC licensed caterer serve the alcoholic beverages (beer and wine only).  Alcoholic beverages in sigle-serving containers designated for limited personal use are permitted in the campsites and within the exhibitor and team/tech support areas.  BEER KEGS are not considered acceptable for limited personal use.  Alcoholic beverages cannot be served to anyone under the age of 21.  Alcoholic beverages can only be sold be pre-approved vendors.
• SEA OTTER CLASSIC RECYCLING EFFORTS: Please come prepared to the event to assist us in our recycling efforts.  We will be separating as much waste in the form of paper, cardboard, plastics, and aluminum and placing it in approved containers throughout the venue.  When the event is concluded, please do not leave behind unwanted articles that may have been used for booth construction like furniture or plywood.  We appreciate your cooperation helping the Sea Otter Classic be an environmentally friendly partner with the Monterey County Parks Department.

Please click here for a list of Preferred Vendors that have been approved by the Sea Otter Classic to work during the event.

EXHIBITOR SIGNAGE INFORMATION:

Zaavy and the Sea Otter Classic have teamed up to provide you with the easiest and most cost-effective way to order your signs, banners and flags for the event!  As the official supplier for the event, Zaavy can provide you with quality signage for the venue and your booths.  You can count on Zaavy to provide you with great products that reflect proudly on your brand and message.  Please click on this link to receive your signage ordering information:  www.zaavy.com 

Note: Ordering signage from Zaavy is not required.  Zaavy is an official sponsor of the event and their information is only provided as a courtesy for those looking to order material for the event.