ONLINE REGISTRATION CLOSED, MEDIA NEEDING TO REGISTER ON-SITE MUST GO TO THE MEDIA CENTER
On-site registration will require a business card, contact information for your editor, a request on company letterhead, and two published photos when relevant. No exceptions. (expect up to a two-hour delay in approval when the Media Office is busy – please bring the required materials to avoid delays on-site.)
Please take time to read the briefing information below. After registering, you will receive a credential notification letter that contains much useful information about getting started at the event. Also, check back here for updates before you leave to cover the event.
- All rights to still photographs taken by professional photographers who are in the employ of Sea Otter Classic are the property of Sea Otter Classic, Inc. For example, if you attend Sea Otter as an athlete and one of Sea Otter’s professional photographers captures your image while at the venue, we retain the rights to the image.
- Photographers are permitted to provide pictures for editorial or commercial use to publications, teams, or companies without any specific permission.
- Retail photography rights at the 2014 Sea Otter Classic have been purchased and are no longer available. "Retail" means selling to members of the public outside of specific agreements with a team, business, or other commercial entity.
- Members of the public may take pictures for personal, non-commercial use.
Television and Video Rights
- All rights to video media taken by professional videographers who are in the employ of Sea Otter Classic are the property of Sea Otter Classic, Inc. For example, if you attend Sea Otter as an athlete and one of Sea Otter’s professional videographers captures you on video while at the venue, we retain the rights to the video.
- All forms of television and commercial video production that exceed a total of three minutes duration are prohibited without written permission of Sea Otter Classic, Inc. This includes production for network broadcasts, cable distribution, webcasts, videotape, DVD, CD, and all other video media.
- With the exception of videographers shooting for network, satellite, or cable television news, no reportage is permitted. This means only montage to create atmosphere is permitted. Any coverage that tells the story of the race is prohibited. No finish-line shots and no results are permitted.
- Use of the name "Sea Otter Classic" or its logo in the title of any television, video, or online production is strictly prohibited without written permission of Sea Otter Classic, Inc.
- All videographers working on-site at the Sea Otter Classic are requested to provide a letter, written on company letterhead, stating that the above is understood and that they agree to comply. Once we receive this letter, we will be pleased to offer you a media credential.?
Aerial Imaging and Videography
The advancing interest in aerial filming by Unmanned Aircraft System (UAS) may make for some crowded skies at future editions of the Sea Otter Classic. While the Federal Aviation Administration does not currently prohibit the use of UAS related to aerial imaging and videography, the FAA guidance for remote-controlled model aircraft applies. From the FAA website:
"FAA guidance says that model aircraft flights should be kept below 400 feet above ground level (AGL), should be flown a sufficient distance from populated areas and full scale aircraft, and are not for business purposes."
The Sea Otter Classic's Television and Video Rights also apply to aerial imaging and videography with the added regulation:
- Any UAS interfering with the safety and operation of the Sea Otter Classic will be expelled from the event.
If you are planning on covering the Sea Otter Classic with the assistance of an UAS, please notify Wendy Booher at firstname.lastname@example.org
A maximum of 300 media passes will be issued.
- Publications and web sites with 100,000+ circulation/visitors a week: up to 4 passes
- Publications and web sites with 20,000 to 100,000 circulation/visitors a week: up to 2 passes
- Radio stations: up to 2 passes
- Television companies: various criteria apply
- Videographers: up to 2 passes per company
- MBPA, AIJC, AIPS journalists and photographers: 1 pass each
- All Others - depends on supply and is decided case by case
- Sea Otter Classic sponsors: 1, 2, or 3 media passes each, depending on level of sponsorship
Approved Credential Requests
- Media credentials will be issued to journalists/photographers on assignment by recognized newspapers, news services, publications, television and radio networks, local television and radio stations, and other approved media outlets. The media organization’s chief editor or sports director must request the credential.
- Internet sites will only be considered and/or approved if they cover cycling on a regular basis and are consistently updated with news and features. Personal blogs, Facebook fan pages, enthusiast and fan websites, or those that cover only one team or cyclist, will not be considered for a media credential. Websites must be free from gossip and offensive language.
- The Sea Otter Classic does not issue credentials to freelance writers, race teams, or any person unable to provide affiliation with a credible media outlet. No one under eighteen will be accredited. Sea Otter Classic reserves the right to deny any media credential request.
Denied Credential Requests
- Credential requests will not be considered from employees in marketing, promotions, sales, etc.
- Please do not request media privileges for company executives, including management personnel and officers.
- If you are associated with a team, you must obtain a credential through that team.
Photo Credential Requests
- Photo credentials are limited and only available to qualified media.
- The Sea Otter Classic does not issue credentials to freelance photographers, "stock photo" agencies, or any person unable to provide affiliation with a credible media outlet.
- The Sea Otter Classic reserves the right to deny any photo credential request.
- All media credentials will be available for pick-up beginning Wednesday, April 9, 2014 at noon.
- Photo ID required for Media Credential pick-up.
- Media credentials may not be picked up for co-workers or friends.