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Insurance Requirements

INSURANCE REQUIREMENTS

Without limiting Exhibitor’s duty to indemnify, Exhibitor shall maintain in effect throughout the term of the
Agreement a policy or policies of insurance issued by companies which hold a current policy holder’s
alphabetic and financial size category rating of not less than A- VII, according to the current Best’s Key
Rating Guide or a company of equal financial stability that is approved by Sea Otter. The policy shall have
the following minimum limits of liability:

  1. Commercial general liability insurance, including but not limited to premises and operations, including
    coverage for Bodily Injury and Property Damage, Personal Injury, Contractual Liability, Broad Form
    Property Damage, Independent Contractors, Products and Completed Operations, with a combined
    single limit for Bodily Injury and Property Damage of not less than $1,000,000 per occurrence and
    $2,000,000 in the aggregate.Certificate of Liability Insurance: Exhibitor must provide proof of general liability coverage with the minimum limits of liability as noted above naming both the Sea Otter Classic, Inc., and the Sea Otter Classic Foundation, Inc. as additional insured. Other additional insureds may be required by Sea Otter. Certificates of liability insurance must be provided to Sea Otter before the Exhibitor will be allowed to set-up for the Event at the Facility.YOU MAY BE REQUIRED TO PROVIDE PROOF OF THE FOLLOWING INSURANCE COVERAGE. YOU WILL
    BE CONTACTED BY A SEA OTTER CLASSIC STAFF MEMBER IF YOUR PARTICIPATION IN THE SEA OTTER
    CLASSIC REQUIRES THE FOLLOWING COVERAGES.
  2. Business automobile liability insurance, covering all motor vehicles, including leased, non-owned, and
    hired vehicles, used in providing services under this Agreement, with a combined single limit for Bodily
    Injury and Property Damage of not less than $1,000,000 per occurrence.
  3. Workers’ Compensation Insurance, if Exhibitor employs others in the performance of this Agreement,
    in accordance with California Labor Code section 3700 and with Employer’s Liability limits not less than
    $1,000,000 each person, $1,000,000 each accident and $1,000,000 each disease.
  4. Professional liability insurance, if required for the professional services being provided, in the amount
    of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate, to cover liability for
    malpractice or errors or omissions made in the course of rendering professional services. If professional
    liability insurance is written on a “claims-made” basis rather than an occurrence basis, the Exhibitor
    shall, upon the expiration or earlier termination of this Agreement, obtain extended reporting coverage
    (“tail coverage”) with the same liability limits. Any such tail coverage shall continue for at least three years
    following the expiration or earlier termination of this Agreement.

Certificate of Liability Insurance: Exhibitor must provide proof of general liability coverage with the minimum limits of liability as noted above naming both the Sea Otter Classic, Inc., and the Sea Otter Classic Foundation, Inc. as additional insured. Other additional insureds may be required by Sea Otter. Certificates of liability insurance must be provided to Sea Otter before the Exhibitor will be allowed to set-up for the Event at the Facility.

Exhibitors who do not have the insurance coverage required can obtain coverage through an affordable group policy prepared for Sea Otter Exhibitors at a cost of $75. To apply for coverage, click on the link below and complete the form.

 

Sea Otter Group Policy Form:
https://www.TotalEventInsurance.com/app/Customer/ExhibitorAnnual.aspx?eid=ErPpVI1iRwg$

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Selling Your Product

Any Exhibitor offering for sale any item that is subject to sales tax must obtain a seller’s permit from the California State Board of Equalization. The application for a temporary seller’s permit is available here.

Once you have obtained the permit, the permit number must be emailed to Skip Latham on BOE form 410. If you have questions regarding the state temporary license, please call the BOE office at 916-227-6600.

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Selling or Sampling Food & Beverages

Sampling

Exhibitors and teams planning to sample food or beverage products at their booths are required to obtain a permit from the Monterey County Health Department at least ten business days prior to the event. You can access the permit here.

For questions on sampling please call the Monterey County Health Department Aguajito Office at 831-647-7654.

Please note: any liquids sampled at the event must not be handed out in the original full-size containers. The bottles/cans must be opened and poured into no larger than six-ounce cups before distribution.

Selling

Exhibitors and teams who are interested in selling any food or beverage item must first contact Zeph Despard, Sea Otter Food & Beverage Coordinator, by email or at 831-229-3238.

 

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Exhibit Display Requirements

The Sea Otter Classic is the premier venue where brands can actively engage and educate 70,000+ bicycle enthusiasts hungry for the latest cycling products and services, and we encourage our exhibitors to be as creative as possible with your displays. With that in mind, Monterey County does require the permitting, review and inspection of all temporary structures (such as tents, stages, displays, etc.) in excess of 400 sq. ft. All structures in excess of 400 sq. ft., including canopies, require engineering plans demonstrating the structure has been designed and built to meet California architectural safety standards. Exhibitors wishing to use canopies in excess of 400 sq. ft. may also choose to work with one of several local companies who have rental canopies available which meet the County’s safety requirements. The Sea Otter Classic can assist you with this process. If you are considering a temporary canopy or structure in excess of 400 sq. ft. please email Skip Latham or call 831-751-6806.

Very important: the deadline to be included in the Sea Otter Classic master permit for temporary structures is February 1, 2017. Exhibitors purchasing space after this date will be responsible for handling all aspects of the permitting process including all applicable fees.

April 19-22, 2018Monterey, California, USA